Box Administration - Failed box account create in Fischer

Tags box Admin
Issue / Question
In rare instances we do encounter an issue with the addition of a box account through Fischer not being able to provision the account.  In most cases this is caused by the end user having used their ISU.edu email to create a personal Box account.
  • How do I add a Box account with Fischer?
  • How do I let Fischer provision a Box account?
Environment
  • Platform
    • Box
  • Audience affected
    • Service Desk FT
    • Box Admin
Cause
User needing access may already have created a personal Box account using their isu.edu email account.
Resolution
Box add error
In order to resolve this issue we have to go through several steps:
  1. Login to Box Admin
  2. Go to admin console
  3. Select Users & Groups
  4. Search the external users for the users username@isu.edu email account
    1. If the account is found click on the 3 dot button
    2. Then click on the Invite to Join as Managed User
At this point we will need to wait until the customer accepts the invite to Join as a Managed User.  Once this occurs their account will be automatically moved to the Managed Users column.  After we see the customers account in Managed Users we can then go back to Fischer and add the account to the user.  This will just make the attachment between Fischer and Box.
Another issue is when the system errors out (Fischer box account add) and the customer does not appear in the External Users tab.  In this instance we need to add another step:
  1. Login to Box Admin
  2. Go to admin console
  3. Select Users & Groups
  4. Click on + Users
  5. Input users full name as per Fischer
  6. Input users email account as per Fischer
  7. Go to Access permissions and scroll down to All users and set the access level to member. 
  8. Go to bottom of the + users section and click the Add User button.
This will cause the system to error out and say that the user is already an active user in box and ask if you want to send an invite to bring the user on as a managed user. 
  • Please select yes for this option.
This will not notify you when the user accepts the invite so watch both the ticket and check back with box and do a managed users search. 
  • Once the user accepts the Invite and can be found in managed users we can now go back to Fischer and add a box account to their user.

Please get in touch with the IT Service Desk for additional assistance.
 (208) 282-4357 or Go to chat

Details

Article ID: 140417
Created
Tue 1/4/22 3:43 PM
Modified
Mon 12/19/22 10:58 AM