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Sharing Google Calendar with Specific People

Issue / Question
Instructions on sharing Google calendar with people of your choice.
  • How do I share my Google calendar with specific people?
Environment
  • Platform
    • Google
  • Audience Affected
    • Faculty
    • Staff
    • Students
Resolution
By changing permissions on your Google calendar, you can share your work calendar with specific people.
  2. Locate My calendars section (left sidebar)
  3. Select the three vertical dots to the right of the calendar
  4. Select Settings and sharing
  5. Scroll to Share with specific people
  6. Click + Add People
  7. Type the Email address for the person you want to share your calendar with
    • Note: To add multiple people you can continue entering email addresses
  8. Choose Permissions from the drop-down (explanations provided below)
  9. Select Send
Permissions
Permission
People with this permission...
See only free/busy                                   (hide event details)
Viewers can see whether you are free or busy by adding and viewing your calendar or by trying to schedule an appointment with you
  • Note: Viewers will only see blocks of time labeled "busy"
See all event details
Viewers the event’s details, including time, name, location, etc. 
  • Note: Viewers cannot see private events and can't change any event setting
Make changes to events
Viewers can make changes to your calendar (edit, add or remove) but cannot change who can or view or edit the calendar. 
  • Note: Users with this authority can see private events 
Make changes to events and              manage sharing
Viewers can edit, add and remove events as well as an invite, remove and edit the calendar sharing permissions. This permission gives the person the same rights as the calendar owner.
  • Note: Users with this authority can see private events 
Please get in touch with the IT Service Desk for additional assistance.
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Details

Article ID: 141245
Created
Tue 2/8/22 11:36 AM
Modified
Thu 12/22/22 8:37 AM