EPAF ITS Student Employee Account Provisioning

Issue / Question

Instructions on entering account provisions for student employees.

How do I enter payroll paperwork for new ITS Student Employees?

Environment

Platform
- EPAF
Audience Affected
- Full-Time ITS Business Office Staff

Resolution

New student employees hired in the ITS department need an EPAF entered and approved before they are able to start work

Note: New student employees need to be entered into Banner before an EPAF can be completed
- TWO - EPAFs will need to be completed for student employees that have work-study or CPI funds
  - ONE - EPAF for the student employee position
  - ONE - EPAF for the work-study or CPI position

EPAF Frequently asked questions

Paydate / Payroll Calendar 2023

Sign into BengalWeb

Go to BengalWeb
Enter your ISU Username (Ex: JohnSmith)
Enter your ISU Password
Click LOGIN

Create New EPAF

Click Employees Tab (2nd icon down, black left sidebar)
Click EPAF from the drop-down

Personnel Action Notices

Select the Magnifying Glass to search for an Employee (LastName, FirstName)
- Note: Compare with ID # to verify identity
Click ID Number
Type Query Date (Beginning of Pay Period)
Select Approval Category Student/Temporary Assign the 1st Hob to a New Employee, ST1STJ (from dropdown)
Click GO

New EPAF Person Selection

Type Query Date

New EPAF Job Selection

Type Position (listed below)

	Position	Title
ITS Business Administration	S20271	STU Computer Worker
	W40103	CWS Computer Worker (Work-Study)
	S20271	STU Office Assistant
	S20123	CPI Office Assistant (Career Path Intern)
	W40103	CWS Office Assistant (Work-Study)
ITS Enterprise Applications	S20271	STU Technical Writer [Training & Documentation]
	S20123	CPI Technical Writer (Career Path Intern) [Training & Documentation]
	W40103	CWS Technical Writer (Work-Study) [Training & Documentation]
	S20271	STU Program Technician (Career Path Intern) [Training & Documentation}
	S20123	CPI Program Technician (Career Path Intern) [Training & Documentation]
	W40103	CWS Technical Writer (Work-Study) [Training & Documentation]
	S20271	STU Program Technician [Lab Support]
	S20123	CPI Program Technician (Career Path Intern) [Lab Support]
	W40103	CWS Program Technician (Work-Study) [Lab Support]
ITS Service Desk	S20271	STU CXS Support Rep
	W40103	CWS CXS Support Rep (Work-Study)
	S20271	STU CXS Support Tech
	W40103	CWS CXS Support Tech (Work-Study)
	S20271	STU CXS Supervisor
	W40103	CWS CXS Supervisor (Work-Study)
ITS NetCom	S20169	STU Telecom Operations
	W40103	CWS Telecom Operations (Work-Study)
	T30167	TMP Telecom Operations (Temp Employee)
	S20169	STU Lead Technician
	W40103	CWS Lead Technician (Work-Study)

Tab to next area
Tab to next area
Type Suffix 00
Click Go

Electronic Personnel Action Form

Click Save (under Approval Category to get a Transaction Number)
Type Job Begin Date (Beginning of Pay Period)
Contract Type Leave as Default
Type Job Effective Date
Type Personnel Date (Beginning of Pay Period)
Type Regular Rate (Hourly Position Rate)
Type Assign Salary (Hourly Rate)
Type Annual Salary (Hourly Rate)

	Level	Title	Hourly Rate
ITS Business Administration		STU Computer Worker	$10.50 Per Hour
		CWS Computer Worker (Work-Study)	$10.50 Per Hour
		STU Office Assistant	$11.00 Per Hour
		CPI Office Assistant (Career Path Intern)	$11.00 Per Hour
		CWS Office Assistant (Work-Study)	$11.00 Per Hour
ITS Enterprise Applications	Entry	STU Technical Writer [Training & Documentation]	$10.00 Per Hour
	Entry	CWS Technical Writer (Work-Study) [Training & Documentation]	$10.00 Per Hour
	Entry	CPI Technical Writer (Career Path Intern) [Training & Documentation]	$11.00 Per Hour
	Promotional	STU Program Technician [Training & Documentation]	$11.00 Per Hour
	Promotional	CWS Program Technician (Work-Study) [Training & Documentation]	$11.00 Per Hour
	Promotional	CPI Program Technician (Career Path Intern) [Training & Documentation]	$11.00 Per Hour
		STU Program Technician [Lab Support]	$11.00 Per Hour
		CWS Program Technician (Work-Study) [Lab Support]	$11.00 Per Hour
		CPI Program Technician (Career Path Intern) [Lab Support]	$11.00 Per Hour
ITS Service Desk	Entry	STU CXS Support Rep	$9.00 Per Hour
	Entry	CWS CXS Support Rep (Work-Study)	$9.00 Per Hour
	Promotional	STU CXS Support Tech	$10.00 Per Hour
	Promotional	CWS CXS Support Tech (Work-Study)	$10.00 Per Hour
	Promotional	STU CXS Supervisor	$11.00 Per Hour
	Promotional	CWS CXS Supervisor (Work-Study)	$11.00 Per Hour
ITS NetCom	Entry	STU Telecom Operations	$10.50 Per Hour
	Entry	CWS Telecom Operations (Work-Study)	$10.50 Per Hour
	Entry	TMP Telecom Operations (Temp Employee)	$10.50 Per Hour
	Promotional	STU Lead Technician	$11.50 Per Hour
	Promotional	CWS Lead Technician (Work-Study)	$11.50 Per Hour

Type Title

	Title
ITS Business Administration	STU Computer Worker
	CWS Computer Worker (Work-Study)
	STU Office Assistant
	CPI Office Assistant (Career Path Intern)
	CWS Office Assistant (Work-Study)
ITS Enterprise Applications	STU Program Technician
	CPI Program Technician (Career Path Intern)
	CWS Program Technician (Work-Study)
	STU Technical Writer
	CPI Technical Writer (Career Path Intern)
	CWS Technical Writer (Work-Study)
ITS Service Desk	STU CXS Support Rep
	CWS CXS Support Rep (Work-Study)
	STU CXS Support Tech
	CWS CXS Support Tech (Work-Study)
	STU CXS Supervisor
	CWS CXS Supervisor (Work-Study)
ITS NetCom	STU Telecom Operations
	CWS Telecom Operations (Work-Study)
	TMP Telecom Operations (Temp Employee)
	STU Lead Technician
	CWS Lead Technician (Work-Study)

Type Timesheet Orgn

Area	TORG	Authority
Business Administration	T385	Penny Stringham
Enterprise Applications	T615	Debra Brower
	T436	Marjanna Hulet
	T353	Steve Coburn
IT Service Desk	T206	Shawn Sheriff
NetCom	T386	Kathy Hoffman
	T387	Jared Bartel

Type Time Entry Method

Employee Time Entry via Web (Google Sheets)

Department Time Entry with Approvals (When I Work)
- Select Location Code
  - IPPOC, Idaho, Pocatello (Pocatello)
  - IDIDA, Idaho, Pocatello (Idaho Falls)

Routing Queue

A different person will need to be selected for each Category and Approve

Click the Magnifying Glass and Select the (HRCONS) EPAF Appro Authority HR Action
- Select the user from the pop-up
Click the Magnifying Glass and Select the (HRAPPR) EPAF Dept Appro Authority
- Select the user from the pop-up [Scott, Paula]
Click the Magnifying Glass and Select the (HRUBO) EPAF UBO HR Action
- Select the user from the pop-up [Wise, Lisa]
Click the Magnifying Glass and Select the (CPIAPP) EPAF CPI Career Center Approve
- Select the user from the pop-up [If Applicable]
Click the Magnifying Glass and Select the (CPIFYI) EPAF CPI Career Center FYI
- Select the user from the pop-up [If Applicable]
Click the Magnifying Glass and Select the (HRDATA) EPAF HR Data Apply
- Select the user from the pop-up

Note: You may select the drop-down in the Not Selected fields to add more people to the workflow

Click Save
Scroll-Up to transaction code
Copy Transaction code
Scroll-Down to Comment Section
Paste Transaction Code in Comments
Click Save
Scroll to the Top of the Page
Click Submit

Note: Review any warnings but most of the time you can ignore the warnings

Errors will need to be reviewed and adjusted before the workflow continues

Please get in touch with the IT Service Desk for additional assistance.

(208) 282-4357 or Go to chat

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Details

Article ID: 142465

Created

Tue 4/5/22 11:23 AM

Modified

Fri 5/26/23 2:02 PM

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EPAF ITS Student Employee Account Provisioning

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