EPAF ITS Student Employee Account Provisioning

Issue / Question
Instructions on entering account provisions for student employees.
  • How do I enter payroll paperwork for new ITS Student Employees?
Environment
  • Platform
    • EPAF
  • Audience Affected
    • Full-Time ITS Business Office Staff
Resolution
New student employees hired in the ITS department need an EPAF entered and approved before they are able to start work
  • Note: New student employees need to be entered into Banner before an EPAF can be completed 
    • TWO - EPAFs will need to be completed for student employees that have work-study or CPI funds
      • ONE - EPAF for the student employee position
      • ONE - EPAF for the work-study or CPI position
Sign into BengalWeb
  • Go to BengalWeb
  • Enter your ISU Username (Ex: JohnSmith)
  • Enter your ISU Password 
  • Click LOGIN
Create New EPAF
  • Click Employees Tab (2nd icon down, black left sidebar)
  • Click EPAF from the drop-down
Personnel Action Notices
  • Select the Magnifying Glass  to search for an Employee (LastName, FirstName)
    • Note: Compare with ID # to verify identity
  • Click ID Number
  • Type Query Date (Beginning of Pay Period)
  • Select Approval Category Student/Temporary Assign the 1st Hob to a New Employee, ST1STJ (from dropdown)
  • Click GO
New EPAF Person Selection
  • Type Query Date 
New EPAF Job Selection 
  • Type Position (listed below)
 
Position  
Title
ITS Business Administration
S20271
STU Computer Worker
 
W40103
CWS Computer Worker (Work-Study)
 
S20271
STU Office Assistant
 
S20123
CPI Office Assistant (Career Path Intern)
 
W40103
CWS Office Assistant (Work-Study)
ITS Enterprise Applications
S20271
STU Technical Writer [Training & Documentation]
 
S20123
CPI Technical Writer (Career Path Intern) [Training & Documentation]
 
W40103
CWS Technical Writer (Work-Study) [Training & Documentation]
 
S20271
STU Program Technician (Career Path Intern) [Training & Documentation}
 
S20123
CPI Program Technician (Career Path Intern) [Training & Documentation]
 
W40103
CWS Technical Writer (Work-Study) [Training & Documentation]
 
S20271
STU Program Technician [Lab Support]
 
S20123
CPI Program Technician (Career Path Intern) [Lab Support]
 
W40103
CWS Program Technician (Work-Study) [Lab Support]
ITS Service Desk
S20271
STU CXS Support Rep
 
W40103
CWS CXS Support Rep (Work-Study)
 
S20271
STU CXS Support Tech
 
W40103
CWS CXS Support Tech (Work-Study)
 
S20271
STU CXS Supervisor
 
W40103
CWS CXS Supervisor (Work-Study)
ITS NetCom
S20169
STU Telecom Operations 
 
W40103
CWS Telecom Operations (Work-Study)
 
T30167
TMP Telecom Operations (Temp Employee)
 
S20169
STU Lead Technician
 
W40103
CWS Lead Technician (Work-Study) 
  • Tab to next area
  • Tab to next area
  • Type Suffix 00
  • Click Go
Electronic Personnel Action Form  
  • Click Save (under Approval Category to get a Transaction Number)
  • Type Job Begin Date (Beginning of Pay Period)
  • Contract Type Leave as Default
  • Type Job Effective Date 
  • Type Personnel Date (Beginning of Pay Period)
  • Type Regular Rate (Hourly Position Rate)
  • Type Assign Salary (Hourly Rate)
  • Type Annual Salary (Hourly Rate)
 
Level
Title
Hourly Rate
ITS Business Administration
 
STU Computer Worker
$10.50 Per Hour
 
 
CWS Computer Worker (Work-Study)
$10.50 Per Hour
 
 
STU Office Assistant
$11.00 Per Hour
 
 
CPI Office Assistant (Career Path Intern)
$11.00 Per Hour
 
 
CWS Office Assistant (Work-Study)
$11.00 Per Hour
ITS Enterprise Applications
Entry
STU Technical Writer [Training & Documentation]
$10.00 Per Hour
 
Entry
CWS Technical Writer (Work-Study) [Training & Documentation]
$10.00 Per Hour
 
Entry
CPI Technical Writer (Career Path Intern) [Training & Documentation]
$11.00 Per Hour
 
Promotional
STU Program Technician [Training & Documentation]
$11.00 Per Hour
 
Promotional
CWS Program Technician (Work-Study) [Training & Documentation]
$11.00 Per Hour
 
Promotional
CPI Program Technician (Career Path Intern) [Training & Documentation]
$11.00 Per Hour
 
 
STU Program Technician [Lab Support]
$11.00 Per Hour
 
 
CWS Program Technician (Work-Study) [Lab Support]
$11.00 Per Hour
 
 
CPI Program Technician (Career Path Intern) [Lab Support]
$11.00 Per Hour
ITS Service Desk
Entry 
STU CXS Support Rep
$9.00 Per Hour
 
Entry 
CWS CXS Support Rep (Work-Study)
$9.00 Per Hour
 
Promotional 
STU CXS Support Tech
$10.00 Per Hour
 
Promotional 
CWS CXS Support Tech (Work-Study)
$10.00 Per Hour
 
Promotional 
STU CXS Supervisor
$11.00 Per Hour
 
Promotional 
CWS CXS Supervisor (Work-Study)
$11.00 Per Hour
ITS NetCom 
Entry
STU Telecom Operations
$10.50 Per Hour
 
Entry
CWS Telecom Operations (Work-Study)
$10.50 Per Hour
 
Entry
TMP Telecom Operations (Temp Employee)
$10.50 Per Hour
 
Promotional
STU Lead Technician 
$11.50 Per Hour
 
Promotional
CWS Lead Technician (Work-Study)
$11.50 Per Hour
  • Type Title
 
 
Title
ITS Business Administration
STU Computer Worker
 
CWS Computer Worker (Work-Study)
 
STU Office Assistant
 
CPI Office Assistant (Career Path Intern)
 
CWS Office Assistant (Work-Study)
ITS Enterprise Applications
STU Program Technician
 
CPI Program Technician (Career Path Intern)
 
CWS Program Technician (Work-Study)
 
STU Technical Writer
 
CPI Technical Writer (Career Path Intern)
 
CWS Technical Writer (Work-Study)
ITS Service Desk
STU CXS Support Rep
 
CWS CXS Support Rep (Work-Study)
 
STU CXS Support Tech
 
CWS CXS Support Tech (Work-Study)
 
STU CXS Supervisor
 
CWS CXS Supervisor (Work-Study)
ITS NetCom 
STU Telecom Operations 
 
CWS Telecom Operations (Work-Study)
 
TMP Telecom Operations (Temp Employee) 
 
STU Lead Technician 
 
CWS Lead Technician (Work-Study) 
  • Type Timesheet Orgn
​​​​​
Area
TORG
Authority
Business Administration
T385
Penny Stringham
Enterprise Applications
T615
Debra Brower
 
T436
Marjanna Hulet
 
T353
Steve Coburn
IT Service Desk
T206
Shawn Sheriff
NetCom
T386
Kathy Hoffman
 
T387
Jared Bartel
Type Time Entry Method
Employee Time Entry via Web (Google Sheets)
  • Department Time Entry with Approvals (When I Work)
    • Select Location Code
      • IPPOC, Idaho, Pocatello (Pocatello)
      • IDIDA, Idaho, Pocatello (Idaho Falls)
Routing Queue
A different person will need to be selected for each Category and Approve
  • Click the Magnifying Glass and Select the (HRCONS) EPAF Appro Authority HR Action
    • Select the user from the pop-up
  • Click the Magnifying Glass and Select the (HRAPPR) EPAF Dept Appro Authority 
    • Select the user from the pop-up [Scott, Paula]
  • Click the Magnifying Glass and Select the (HRUBO) EPAF UBO HR Action
    • Select the user from the pop-up [Wise, Lisa]
  • Click the Magnifying Glass and Select the (CPIAPP) EPAF CPI Career Center Approve
    • Select the user from the pop-up [If Applicable]
  • Click the Magnifying Glass and Select the (CPIFYI) EPAF CPI Career Center FYI
    • Select the user from the pop-up [If Applicable]
  • Click the Magnifying Glass and Select the (HRDATA) EPAF HR Data Apply
    • Select the user from the pop-up
  Note: You may select the drop-down in the Not Selected fields to add more people to the workflow
  • Click Save
  • Scroll-Up to transaction code
  • Copy Transaction code
  • Scroll-Down to Comment Section 
  • Paste Transaction Code in Comments
  • Click Save
  • Scroll to the Top of the Page
  • Click Submit
Note: Review any warnings but most of the time you can ignore the warnings
  •  Errors will need to be reviewed and adjusted before the workflow continues

Please get in touch with the IT Service Desk for additional assistance.
 (208) 282-4357 or Go to chat

Details

Article ID: 142465
Created
Tue 4/5/22 11:23 AM
Modified
Mon 10/10/22 9:41 AM