Changing Majors: Advisor Quick Guide

Issue / Question
  • How do I start a Change Major Request?
  • How do I approve a Change Major Request?
Environment
  • Platform
    • BengalWeb
  • Audience Affected
    • Advisors
Resolution
Academic advisors can initiate, approve, or look up a student’s Change Major Request, as explained here. Faculty are encouraged to help students with this process. 

Initiating a Change Major Request 
  1. The student expresses a desire to change their degree, major, minor, or concentration.
  2. Log in to BengalWeb.
  3. Select the Academics link (left).
  4. Go to the Change Major Request section.
  5. Click Start, Approve, or Lookup CMR.
  6. On the Change Major Request page, enter the student’s Bengal ID #.
  7. Click Load Student Data or CMR.
  8. Scroll to the bottom of the page and click Add New CMR to clear the student’s major information. 
  9. Scroll up to enter the desired changes in the spaces provided (Primary Degree, Secondary Degree, etc). Include the student’s Catalog Year and the Effective Term of each change.
  10. In the Faculty/Department Advisor Assignment Request section, enter the requested information. 
  11. Scroll to the bottom and click Submit CMR, signifying you approved the request.
  12. The student receives an email asking that they approve the CMR. (Best practice is to have the student access the email while still with you and approve the change.) The change will NOT be processed if they do not approve the CMR.  Explain that they will get a new Primary Advisor once the changes take effect.
  13. Once the CMR is submitted and approved, the Registrar’s office will make the changes in Banner and notify you both via email. 

Approving a Change Major Request 
  1. The student initiates a Change Major Request (CMR).
  2. Their Primary Advisor (you) receives an email that the student has submitted a CMR.* 
  3. Schedule an advising session with them to discuss the desired change.
  4. During the session, login to BengalWeb and go to the Academics page.
  5. In the Change Major Request section, click on Start, Approve, or Lookup CMR
  6. Enter the CMR # from the email, then click Load Student Data or CMR.
  7. The student’s CMR is displayed under Change Major Request.
  8. Discuss the student’s desired change(s) with them, then enter the change(s) in the Primary Degree, Secondary Degree, etc. sections, including the catalog year and effective term for each change. Explain that they will get a new Primary Advisor once this change takes effect.
  9. Scroll down and choose to either Change the current curriculum or Add a new curriculum
  10. In the Faculty/Department Advisor Assignment Request section, add the requested information..
  11. Click Submit CMR, which signifies your approval. The Registrar’s office makes the necessary changes in Banner and emails you and the student.

Looking Up a Student’s Previous CMR 
  1. In BengalWeb, go to the Academics page.
  2. In the Change Major Request section, click on Start, Approve, or Lookup CMR.  
  3. Enter the Bengal ID#. then click Load Student Data or CMR.
  4. Select the desired CMR# from the drop-down list in the Change Major Request section. 
  5. The CMR information will load for you to see.  
 
Note: The Veterans, Athletic, and International Programs offices will be notified when any student under their jurisdictions submits a CMR or has a CMR approved and processed.

Please get in touch with the IT Service Desk for additional assistance.
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Details

Article ID: 143516
Created
Tue 5/24/22 4:51 PM
Modified
Thu 12/8/22 1:24 PM