Registration Overrides

Issue / Question

How do I provide registration overrides as a faculty member?

Environment

BengalWeb

Resolution

If permitted by departmental and college policies, individual faculty members may use BengalWeb to grant overrides for prerequisites, corequisites, and other registrations restrictions for the classes they teach. When a student attempts to register for a course and is blocked because of such a restriction, a message will be displayed on their screen. They may be advised to contact the instructor of that course if they wish to seek an override.  The instructor of that class can perform an override to remove the restriction so the student can try to register for the class. 

A report is available for department chairs showing overrides that have been granted for all courses taught in their areas. If department chairs have received appropriate in-person training, they can also do overrides upon request when an instructor is not available to do so.

Faculty Member Override for Taught Classes

The following steps explain how faculty members can perform overrides for classes they teach.

  1. Log in to BengalWeb. Click on the Academics link (right) and find the Faculty Tools channel.  Click on Registration Overrides.

Registration Overrides circled in green under Faculty Tools portlet

  1. Use the drop-down arrow to select the term you want. Then click Submit.

Term Selection and submit

  1. The Student ID Selection page opens. Enter the student's ISU ID, adding leading zeros to make a TOTAL OF 9 DIGITS.  (For example, if student ID is 123456, you would enter 000123456)

Note: You may enter student name instead of ID number ONLY when a student is listed as your advisee or is already registered in one of your classes. Otherwise, entering name instead of ID will produce an error and yield no results. If entering name, you may limit Search Type to all students registered in your classes or just students assigned to you as advisees.

After entering search criteria, click Submit.

Student ID Selection screen

  1.  Select the Student or Advisee you wish to view from the drop-down list, then click Submit.  

Student ID Selection and submission screen

  1. The Registration Overrides screen appears. Click the down arrow next to the Override box in the first row to see categories of overrides from which to select.
  • Corequisite Override: Allows a student to register for a course when they have not simultaneously enrolled in the designated corequisite course as outlined in the catalog.
  • Prerequisite Override: Allows a student to register for a course when their ISU academic record indicates that they have not met the prerequisite as outlined in the catalog.
  • Registration Restriction: Allows a student to register for a course when the course is restricted to those enrolled in a particular curriculum, i.e., program/major, and their ISU academic record indicates that they are not enrolled in that curriculum.
  • Instructor Approval: Allows a student to register for a course which requires instructor consent for enrollment.
  • Override Everything but Level: Allows a student to register for a course if they are not permitted to register because of any or all of the above-noted restrictions (provides all four overrides at once- EXCEPT for graduate and undergraduate levels).
     
  1. Select the category of override you wish to grant. Then, select the course you want to grant the override for.  If additional overrides are required, select them in rows 2 and 3 (or just select Override Everything but Level to grant all overrides at once). Click Submit.
  1. The following screen appears showing that the override has been granted. IMPORTANT: Even though this has been done, the student is not yet enrolled in the course; they have merely been granted permission to enroll. Notify the student that you have granted their override(s) and that they should now go into BengalWeb and register for your course.

  • For additional assistance, please contact Information Technology Services - Client Experience & Solutions Group at (208) 282-4357 or through chat

Details

Article ID: 54484
Created
Thu 5/24/18 3:26 PM
Modified
Mon 8/23/21 12:23 PM