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Classified Staff Time Entry

Issue / Question
How to enter time in BengalWeb.
  • How do I enter my time?
  • How do I enter my time as staff?
  • How do staff make time entries?
Environment
  • Platform
    • BengalWeb
  • Audience Affected
    • Classified Staff
Resolution
Guide to enter time worked or leave for ALL ISU employees that use Bengalweb to enter time.
Sign in to BengalWeb
  1. Go to BengalWeb
  2. Type your ISU Username (Ex: JohnSmith)
  3. Type your ISU Password 
  4. Click LOGIN
  5. Approve login with DUO mobile app or hardware token
Time Entry
  1. Click Employees (left side-bar)
  2. Select Actions & Information
  3. Scroll to the Time Reporting/Approval box
  4. Click on Approve Time
  5. Click Start Timesheet.
    • Note: once you open this timesheet, the button changes to In Progress
  6. Click on the date you wish to enter the time
  7. Locate the Earn Code box
  8. Select the Earn Code you want to enter time from the drop-down list. 
  9. Locate the Hours box
  10. Type the number of hours you wish to enter for that Earn Code
  11. Click Save (bottom right)
    • Note: The hours you entered now appear on that date in the Calendar section above.
Note: If you wish to add hours for a different earn code for the same date, click +Add Earn Code, then repeat the steps.
  • Click Exit Page (bottom left) if you are done entering time but not ready to submit your time for approval. This allows you to return at a future date to enter more time or make corrections to the time entered.  
Submitting Time Entry for Approval
  1. Click Preview (bottom right)
  2. Review Entered Hours
  3. Type Comments (optional)
  4. Check the box; by submitting this timesheet, I certify that the record of hours for each workday as entered is true and accurate.
  5. Click Submit to process your time card for approval 
Earn Codes:
  • Classified Staff: Regular Pay Hours Worked, Vacation Leave, Sick leave, Compensatory Time Taken, Holiday Leave, Holiday Hours Worked Comp Time, Holiday Worked Paid 1.5, Compensatory Time Accrue 1.5, Overtime Paid 1.5, On-Call Hours Accrue Comp time, Paid Parental Leave, FMLA Vacation, FMLA Sick Leave, FMLA Comp Time Taken, FMLA Unpaid Leave, Substitute Teacher Leave, Military Leave, Jury Leave.
  • Non-Classified Employees/12-month Faculty: Sick Leave, Vacation Leave
  • Faculty (9, 10, &11 months): Sick leave (Only)
  • Students: Student Regular Hourly Pay (Only)
Additional Instructions:
  • Navigation
    • You can continue to enter hours by clicking on different dates. Use the arrow keys (right and left) in the calendar section to move to a different week in the pay period. 
  • Corrections 
    • To make corrections to a timesheet entry, click on the Pencil icon to the right of that entry.
  • Copy Entry to multiple days (i.e., a week of Vacation, or 9-5 every day)
    • Enter the time for one day, then click on the Copy icon next to the pencil on the far right.
    • In the new window, click on the calendar days you wish to copy these hours or click on the box to copy the hours to the end of the pay period.
    • Click Save.
  • Delete Entry
    • To delete a timesheet entry, click on the Minus sign to the right of that entry.
  • Restart Time
    • To remove all time entered and start your timesheet again, click on the Restart Time link in the upper right.
  • Leave Balance
    • Click on the Leave Balances link (upper right) to see your available leave. (Note that this will not reflect leave earned or taken during the current time period.)
  • Recall Timesheet
    • You may continue to access your timesheet to enter time or make corrections until your Time Approver approves your time. If you wish to recall a timesheet you already submitted, click on the timesheet, and on the calendar page, click on the Recall Timesheet button (bottom right). 
  • Partial hours worked are entered as tenths of the hour (1.1 = 1 hour 6 minutes).
  • Click here to convert Minutes to Tenths of hours article, or you can download the PDF listed in the article.
  • If you are unsure about overtime, look through our Overtime Guidelines for clarification or ask your supervisor for assistance.
Please call (208) 282-HELP(4357) or chat with the IT Service Desk for assistance.

Details

Article ID: 74994
Created
Wed 4/3/19 5:36 PM
Modified
Mon 3/20/23 10:11 AM

Related Articles (6)

Classified Staff Overtime Guidelines
Guidelines for Classified Staff on what qualifies as overtime and how to enter overtime in BengalWeb.
Converting Minutes to Tenths of Hours
A table that shows the conversion rates for figuring minutes on a clock into tenths of an hour to enter on an employee's time sheet.
Faculty and Non-Classified Staff Time Entry
Instructions on how to enter time for non-classified staff and faculty.
HR/Payroll Features
Resources available under the Employees heading in BengalWeb
Instructions for Approving Time
Instructions for supervisors who approve time on how to do that using the tools in BengalWeb
Student Employee Time Entry [BengalWeb]
Instructions for student employees on how to enter their time in BengalWeb.