Issue / Question
Instructions for approving employee time entry.
Environment
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Platform
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Audience Affected
Resolution
For supervisors to reference when approving their employee's time entry.
Note: Time Approver terminations or position changes MUST be entered into Banner 2 weeks in advance, or payroll errors can result.
Sign in to MyISU
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Type your Username
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Type your Password
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Click SUBMIT
Approving Time Entry
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Click Employees
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Select Actions & Information (drop-down)
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Scroll to the Time Reporting/Approval box
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Select Approve Time
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On the Approvals - Timesheet page, look below the bar graph to see your employees' names under different headings, such as Pending, In Progress, and so forth. If you have more than one T-Org, you will need to select the T-Org you wish to view from the second drop-down list at the top. If employees have not opened their timesheets, their names won't appear here.
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Select Employee
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Select Preview (Note: This shows you a summary of the total hours entered under each Earn Code)
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Click Details for a calendar view
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Click on each day to see the earn codes for the hours entered that day.
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Use the arrow keys (left and right of the calendar) to see the previous or next week, depending upon where you are in the time period.
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If you wish to make a change in hours entered, click on the Pencil icon at the right. Note that if you make any changes to an employee’s timesheet, you will need to enter a comment explaining the changes made.
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If you check the Confidential Comment box, the employee will not be able to see the comment you enter.
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Be sure to click Save when you are finished making any changes/adding comments.
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After checking the entries, click on Preview to return to the Preview screen.
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If you want to Approve the entered time, click Approve. If you wish to return the time to the employee for them to make corrections, click Return for correction.
Guidelines:
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For Classified Staff, you will need to carefully check any overtime entered to see that it was entered correctly. If unsure, check our
overtime guidelines, or contact HR/Payroll.
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Faculty (9, 10, & 11 months) enter sick leave only,
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Non-classified Staff/12-month faculty don’t enter anything unless they have exceptions,
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Student employees enter hours worked only.
Note: Please remember that university policy states that employees are to be paid for ALL their work time.