Faculty and Non-Classified Staff Time Entry

Issue / Question
  • How do I put in my time?
  • How do faculty put in their time?
  • How do Non-classified staff put in their time?
Environment
  • Platform
    • BengalWeb
  • Audience Affected
    • Staff
    • Faculty
Resolution

Guide to enter time worked or leave for ALL ISU employees that use Bengalweb to enter time.

Time Entry
  1. Log in to BengalWeb
  2. Click Employees
  3. Click Actions & Information.
  4. Go to the Time Reporting/Approval box, and click on Approve Time
  5. Click Start Timesheet. (Note: once you open this timesheet, the button changes to In Progress)
  6. A Calendar page opens. Click on the date you wish to enter time for.
  7. In the Earn Code box, select the Earn Code you want to enter time under from the drop-down list. 
  8. In the Hours box, enter the number of hours you wish to enter for that Earn Code. Then click Save (bottom right).  The hours you entered now appear on that date in the Calendar section above.
  9. If you wish to add hours for a different earn code for the same date, click +Add Earn Code, then repeat the steps.  
  10. If you are done entering time, but not ready to submit your time for approval, click Exit Page (bottom left). This allows you to return at a future date to enter more time or make corrections to time entered.  
  11. To submit your completed time for approval, click Preview (bottom right). Review your hours in the preview window, add any comments you wish to attach, then click the checkbox to certify what you have entered is accurate. Click Submit.
Earn Codes:

Classified Staff: Regular Pay Hours Worked, Sick leave, Vacation Leave, Compensatory Time Taken, Holiday Leave

Non-Classified Employees/12 month Faculty: Sick Leave, Vacation Leave

Faculty (9, 10, &11 month): Sick leave (Only)

Students: Student Regular Hourly Pay (Only)

 
Additional Instructions:

Navigation:

You can continue to enter hours by clicking on different dates. Use the arrow keys (right and left) in the calendar section to move to a different week in the pay period. 

Corrections: To make corrections to a timesheet entry, click on the Pencil icon to the right of that entry.

Copy Entry to multiple days (i.e. a week of Vacation, or 9-5 every day), enter the time for one day, then click on the Copy icon, next to the pencil on the far right. In the new window, click on the calendar days you wish to copy these hours to, or click on the box to copy the hours to the end of the pay period. Then click Save.

Delete Entry: To delete a timesheet entry, click on the Minus sign to the right of that entry.

Restart Time: To remove all time entered and start your timesheet again, click on the Restart Time link in the upper right.

Leave Balance: Click on the Leave Balances link (upper right), to see how much leave you have available. (Note that this will not reflect leave earned or taken during the current time period.)

Recall Timesheet: You may continue to access your timesheet to enter time or make corrections until your Time Approver approves your time. If you wish to recall a timesheet you already submitted, click on the timesheet and on the calendar page, click on the Recall Timesheet button (bottom right). 

Partial hours worked are entered as tenths of the hour (1.1 = 1 hour 6 minutes).

Click here for converting Minutes to Tenths of hours article or you can download the PDF listed in the article.

If you are unsure about overtime, look through our Overtime Guidelines for clarification or ask your supervisor for assistance.


For additional assistance, please contact Information Technology Services - Client Experience & Solutions Group at (208) 282-4357 or through chat

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