Classified Staff Overtime Guidelines

Click here to view the MyISU version of this article
Issue / Question
For classified staff when they are needing to add overtime to their time sheets. 
  • What are guidelines for overtime classified staff?
  • What do I do when I have overtime hours?
Environment
  • Platform
    • BengalWeb
  • Audience Affected
    • Staff
Resolution
Overtime is tallied by week and is only available for actual time worked. (For example, sick leave and vacation leave are not time worked, so if additional hours are worked on other days, those hours cannot be counted as overtime.)  Overtime hours should be entered at the end of the week after a full 40 hours of regular time have been worked.  
Different departments have different policies regarding whether they want employees to enter overtime as Comp Time  Accrued 1.5 or Overtime Paid. Therefore all overtime should be discussed with a Supervisor before any overtime hours are worked, so the employee is clear about how they will be compensated for their overtime.
If you have questions, contact your HR Consultant. 
Click here to convert the Minutes to Tenths of Hours article, or you can download the PDF (bottom right).

Example 1
Benny worked 10 hours on Tuesday. On Wednesday, he took off two hours early.  His total hours for the week are 40 hours worked with no overtime. Benny should enter all the hours he worked each day using the Regular Pay Hours Worked earn code. Click here for an example video.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
 
8 Reg Pay
10 Reg Pay
6 Reg Pay
8 Reg Pay
8 Reg Pay
 
Hours Entered: 40 Hours Regular Pay

Example 2
Betty stayed home sick Monday, then worked 2 extra hours on Tuesday and Wednesday. Since she only actually worked 36 hours, she does not earn overtime for the days she stayed late. Betty should enter 4 hours of Sick Leave and 36 hours of Regular Pay Hours Worked. Click here for an example video.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
 
4 Sick Leave
10 Reg Pay
10 Reg Pay
8 Reg Pay
8 Reg Pay
 
Hours Entered: 36 Hours of Regular Pay & 4 Hours of Sick Leave

Example 3
Monday was a holiday, and Bobby stayed an hour late at work for the next 4 days. Although the total for the week will add up to 44, Bobby only actually worked 36 hours, so he doesn’t get overtime for the days he stayed late. He should enter 8 hours of Holiday Leave and 9 hours each of the next 4 days under Regular Pay Hours Worked. He will not earn time and a half for any of those days because he didn’t actually WORK over 40 hours. Click here for an example video.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
 
8 Holiday
9 Reg Pay
9 Reg Pay
9 Reg Pay
9 Reg Pay
 
Hours Entered: 8 Hours Holiday Pay & 36 Hours Regular Pay

Example 4
Bonnie worked on a federal holiday and also worked her regular hours the rest of the week. As a Classified Staff member, she is entitled to time and a half, either paid or as a future comp day for working on the holiday, depending on the policy in her area. Bonnie’s department wants her to enter her work on the holiday as comp time, so Bonnie should enter 8 hours on Monday as Holiday Leave plus 8 hours on Monday as Holiday Hours Worked Comp Time. (This is what your timesheet will look like if you are full-time and work the full week of Columbus Day and Veterans Day).
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
 
8 Holiday Leave
8 Holiday Worked  Comp Time
8 Reg Pay
8 Reg Pay
8 Reg Pay
8 Reg Pay
 
Hours Entered: 8 Hours Holiday Leave, 8 Hours Holiday Worked Comp Time, & 32 Hours Regular Pay
However, if Bonnie had been told to claim the time worked on the holiday as work paid, she would have entered 8 hours on Monday as Holiday Worked Paid 1.5, rather than Holiday Hours Worked Comp Time. Click here for an example video.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
 
8 Holiday Leave
8 Holiday Worked Paid 1.5
8 Reg Pay
8 Reg Pay
8 Reg Pay
8 Reg Pay
 
Hours Entered: 8 Hours Holiday Leave, 8 Hours Holiday Worked 1.5, & 32 Hours Regular Pay

Example 5
Billie worked an extra 2 hours on Monday, then worked her regular 8-hour days the rest of the week. Billie’s department wants her to be paid for those overtime hours and not accrue comp time. She should enter the 10 hours on Monday as Regular Pay Hours Worked (since overtime is tracked by the week, not the day). Then on Friday, she will enter 6 hours of Regular Pay Hours Worked, bringing her total of Regular Pay to 40 hours. The additional 2 hours she works is then entered for Friday as Overtime Paid.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
 
10 Reg Pay
8 Reg Pay
8 Reg Pay
8 Reg Pay
6 Reg Pay
2 Overtime Paid
 
Hours Entered: 40 Hours Regular Pay & 2 Hours Overtime Paid
However, if Billie had been told to claim those hours as Comp time, she would have entered the final two hours as Compensatory Time Accrue 1.5 on Friday. This is then saved as 3 hours of compensatory time that she can take as leave at a later date. Click here for an example video.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
 
10 Reg Pay
8 Reg Pay
8 Reg Pay
8 Reg Pay
6 Reg Pay
2 Comp Time Accrue
 
Hours Entered: 40 Hours Regular Pay & 2 Hours Comp Time Accrue 1.5

Idaho State University (ISU) is transitioning from BengalWeb to MyISU and introducing a new, personalized MyISU Portal. For more information about the new portal, please visit the MyISU Information page. Need help? Contact the IT Service Desk at (208) 282-HELP (4357) or chat. 

Details

Article ID: 76321
Created
Wed 4/17/19 4:49 PM
Modified
Sat 11/4/23 8:08 PM

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