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- Never create a PDF by using “file print” in Word.
- is not accessible at all (no tags exported).
- Microsoft method:
- file menu > save as > browse > save as type: “pdf” > options > check “document properties”, “document structure tags for accessibility”, and “create bookmarks based on headings”.
- Acrobat method: (only works if you have Adobe Acrobat Professional).
- Acrobat tab > preferences > check “enable accessibility and reflow with tagged Adobe PDF”, “add links”, and “create bookmarks” (don’t check “enable advanced tagging” > bookmarks tab > select what you want bookmarks created from > OK > create PDF.
- Both methods tag things slightly differently from each other but are both accessible.
- Go to the tags pane and double check table structure.
- Word fails to mark cell spans correctly.
- Reading order > table editor > select merged cell > right click > table cell properties > change column span.
- Word’s default header tags automatically get tagged as such when converted.
- Custom styles do not do this.
- In Word, styles pane > arrow to the right of the title style > modify > format button > “paragraph” > outline level: set to appropriate level.
- Highlight both header rows > right click > table properties > row tab > check “repeat as header row at the top of each page”.
- If your table spans over more than one page, the header rows will repeat on each page.
- The multilevel bullets in Word automatically get tagged as such in PDF form.
- Bullets like this one are considered sub lists.
- Paragraphs within a list break the list apart in the tag structure.
- To fix the tagging when there is an additional paragraph, drag the <p> tag to be a child of the <LBody>.
- Multilevel bullets can be confusing to assistive technology users and should be avoided when possible.
Select hyperlink text > right click > “link” > add URL > upper righthand corner “ScreenTip” > add ScreenTip / ToolTip text.