Box Data Classifications

Description

If you're a content owner, Box enables you to apply a Security Classification Label to your files, and to cascade a classification label to your folders and their contents. Using ISU's classification labels enables you to better protect your shared sensitive content from negligent access.

Guide Navigation

• Applying a classification to a file or folder
• Searching for all content bearing a given classification

• Public 
• Institutional 
• Critical 
  • Clinic Operations
  • Patient Documentation

• Box Data Classification Decision Tree
• Additional resources

Applying a classification to a file or Folder

Applying a classification to a file.

1. In your Files window, click beside the file's name to highlight it.
2. In the top of the window, select More Options (three-dot menu) Classify.
3. Under Select Classification, click the down arrow and select a classification label. A file can have only one classification label.
4. In the bottom of the window, click Apply.

To apply a cascading classification to a folder:

1. In your Files window, click beside the folder's name to highlight it.
2. In the top of the window, select More Options (three-dot menu) Classify.
3. Under Select Classification, click the down arrow and select a classification label. A folder can have only one classification label.
4. To apply your selected classification as a replacement to all existing classifications, click Overwrite all existing classifications with this value.
5. In the bottom of the window, click Apply.

Note: After you apply a classification, Box displays the classification badge under Details in the right-hand sidebar, and next to the file's or folder's name in Preview when people select it or preview its contents.

Source: Using security classification Box Support

Searching for all content bearing a given classification

1. In the top of your Box window, in the Search Files and Folders field, click the Advanced Search icon.
2. Select the Metadata tab
3. Under Metadata Template, click Select a Template and select Classification.
4. Under Classification, click Select Value and select the classification label.
5. To launch the search, do one of the following:
   • in the top of your Box window, in the Search Files and Folders field, click the search icon (magnification glass), or
   • on your keyboard press Enter .

Source: Using security classification Box Support

Public 

This label is for information intended for public consumption (e.g., Course Catalogs, Press Releases, Campus Maps).

Definition
Public Data

Restrictions

• No Restrictions

Institutional 

Critical 

Box Data Classification Decision Tree

Follow the path that best describes the most sensitive piece of information in your file or folder.

1. Does the data contain any of the following?

• Social Security Numbers (SSNs)
• Health/Medical Records (HIPAA)
• Credit Card/Financial Account Numbers
• Biometric Data or Passport IDs
• YES Label: CRITICAL (Strict Access)
• NO Go to Question 2

2. Does the data contain "Non-Public" institutional information, such as:

• Student Education Records (FERPA, e.g., Grades, Transcripts)
• Unpublished Research Data
• University Budgets or Internal Memos
• Employee IDs or Home Addresses
• YES Label: INSTITUTIONAL (Standard University Business)
• NO Go to Question 3

3. Is this information intended for the General Public?

• Course Catalogs
• Campus Maps or Press Releases
• Publicly available Policy Manuals
• YES Label: PUBLIC (Open Sharing)
• UNSURE Default to: INSTITUTIONAL (Safety first!)