Classified Staff Time Entry

Summary

Instructions on how to use the Time Entry tools in MyISU.

Body

Issue / Question

How to enter time in MyISU.

How do I enter my time?
How do I enter my time as staff?
How do staff make time entries?

Resolution

Log into MyISU with your ISU Username and Password
- Note: Go to Forgotten or Expired Password if you need assistance with your password.
Approve Login using the DUO mobile app or hardware token
Navigate to the Main Menu (left)

Time Entry

Select the Work category
Scroll to the Time Entry & Employment Details card
Click Employee Dashboard
Click Enter Time from the My Activities Section (right side)
Click Start Timesheet
- Note: The button changes to In Progress once you open this timesheet. Click on the date you wish to enter the time.
Locate the Earn Code box
Select the Earn Code you want to enter time from the drop-down list.
Locate the Hours box
Type the number of hours you wish to enter for that Earn Code
Click Save (bottom right)
- Notes: The hours you entered now appear on that date in the Calendar section above.
- If you wish to add hours for a different earn code for the same date, click +Add Earn Code, then repeat steps 8-11 above.

Note: Click Exit Page (bottom left) if you are done entering time but not ready to submit your time for approval. This allows you to return at a future date to enter more time or correct the time entered.

Submit Time Entry for Approval

Select the Work category
Scroll to the Time Entry & Employment Details card
Click Employee Dashboard
Click Enter Time from the My Activities Section (right side)
Click In Progress (middle)
Click Preview (bottom right)
Review Entered Hours
Type Comments (optional)
Check the box; by submitting this timesheet, I certify that the record of hours for each workday as entered is true and accurate.
Click Submit to process your time card for approval.

Earn CodesView Details

Classified Staff: Regular Pay Hours Worked, Vacation Leave, Sick leave, Compensatory Time Taken, Holiday Leave, Holiday Hours Worked Comp Time, Holiday Worked Paid 1.5, Compensatory Time Accrue 1.5, Overtime Paid 1.5, On-Call Hours Accrue Comp time, Paid Parental Leave, FMLA Vacation, FMLA Sick Leave, FMLA Comp Time Taken, FMLA Unpaid Leave, Substitute Teacher Leave, Military Leave, Jury Leave.
Non-Classified Employees/12-month Faculty: Sick Leave, Vacation Leave
Faculty (9, 10, &11 months): Sick leave (Only)
Students: Student Regular Hourly Pay (Only)

Additional InstructionsView Details

Navigation
- You can continue to enter hours by clicking on different dates. Use the arrow keys (right and left) in the calendar section to move to a different week in the pay period.
Corrections
- To make corrections to a timesheet entry, click on the Pencil icon to the right of that entry.
Copy Entry to multiple days (i.e., a week of Vacation, or 9-5 every day)
- Enter the time for one day, then click on the Copy icon next to the pencil on the far right.
- In the new window, click on the calendar days you wish to copy these hours or click on the box to copy the hours to the end of the pay period.
- Click Save.
Delete Entry
- To delete a timesheet entry, click on the Minus sign to the right of that entry.
Restart Time
- To remove all time entered and start your timesheet again, click on the Restart Time link in the upper right.
Leave Balance
- Click on the Leave Balances link (upper right) to see your available leave. (Note that this will not reflect leave earned or taken during the current time period.)
Recall Timesheet
- You may continue to access your timesheet to enter time or make corrections until your Time Approver approves your time. If you wish to recall a timesheet you already submitted, click on the timesheet, and on the calendar page, click on the Recall Timesheet button (bottom right).
Partial hours worked are entered as tenths of the hour (1.1 = 1 hour 6 minutes).
Click here to convert Minutes to Tenths of hours article, or you can download the PDF listed in the article.
If you are unsure about overtime, look through our Overtime Guidelines for clarification or ask your supervisor for assistance.

If you need additional assistance, please Contact ITS

Details

Article ID: 152954

Created

Tue 7/18/23 2:08 PM

Modified

Fri 2/16/24 2:55 PM