Faculty and Non-Classified Staff Time Entry

Summary

Instructions on how to enter time for non-classified staff and faculty.

Body

Description

How do I put in my time?
How do faculty put in their time?
How do Non-classified staff put in their time?

Details

Log in to MyISU with your ISU Username and Password
- Note: Go to Forgotten or Expired Password if you need assistance with your password.
Approve Login using the DUO mobile app or hardware token
Navigate to the Main Menu (left)

Time Entry

Go to the Work Category
Locate the Time Entry & Employment Details Card
Click the Employee Dashboard Link
Find My Activities and click on the grey box that says Enter Time
Click Start Time Sheet
- Note: once you open your time sheet, the button changes to In Progress
A Calendar page opens. Click on the date you wish to enter the time for.
In the Earn Code box, select the Earn Code you want to enter time under from the drop-down list.
In the Hours box, enter the number of hours for the Earn Code and click Save (bottom right).
- Note: The entered hours will appear on that date in the Calendar section.
If you wish to add hours for a different earn code for the same date, click +Add Earn Code, then repeat the steps.
If you are done entering time but not ready to submit it for approval, click Exit Page (bottom-left).
- Note: This allows you to return at a future date to enter more time or make corrections to the time entered.
To submit your completed time for approval, click Preview (bottom right). Review your hours in the preview window, add any comments you wish to attach, and click the checkbox to certify that what you have entered is accurate. Click Submit.

Submit Time Entry for Approval

Select the Work category
Scroll to the Time Entry & Employment Details card
Click Employee Dashboard
Click Enter Time from the My Activities Section (right side)
Click In Progress (middle)
Click Preview (bottom right)
Review Entered Hours
Type Comments (optional)
Check the box: by submitting this timesheet, I certify that the hours recorded for each workday are true and accurate.
Click Submit to process your time card for approval.

Earn Codes

Classified Staff: Regular Pay Hours Worked, Sick Leave, Vacation Leave, Compensatory Time Taken, Holiday Leave
Non-Classified Employees/12-month Faculty: Vacation Leave, Sick Leave, Paid Parental Leave, FMLA Vacation, FMLA Unpaid Leave, FMLA Sick Leave, ADA Leave, Military Leave, Jury Leave
Faculty (9, 10, &11 months): Sick leave (Only)
Students: Student Regular Hourly Pay (Only)

Additional Information

Navigation: You can continue to enter hours by clicking on different dates. Use the arrow keys (right and left) in the calendar section to move to a different week in the pay period.
Corrections: To make corrections to a timesheet entry, click on the Pencil icon to the right of that entry.
Copy the Entry to multiple days (i.e., a week of Vacation or 9-5 every day), enter the time for one day, then click on the Copy icon next to the pencil on the far right. In the new window, click on the calendar days you wish to copy these hours or click on the box to copy the hours to the end of the pay period. Then click Save.
Delete Entry: To delete a timesheet entry, click on the Minus sign to the right of that entry.
Restart Time: To remove all time entered and start your timesheet again, click on the Restart Time link in the upper right.
Leave Balance: Click on the Leave Balances link (upper right) to see how much leave you have available. (Note that this will not reflect leave earned or taken during the current time period.)
Recall Timesheet: You may continue to access your timesheet to enter time or make corrections until your Time Approver approves your time. If you wish to recall a timesheet you already submitted, click on the timesheet, and on the calendar page, click on the Recall Timesheet button (bottom right).
Partial hours worked are entered as tenths of the hour (1.1 = 1 hour 6 minutes).
Click here to convert Minutes to Tenths of hours article, or you can download the PDF listed in the article.
If you are unsure about overtime, look through our Overtime Guidelines for clarification or ask your supervisor for assistance.

Contact ITS if you need additional assistance

Details

Article ID: 153015

Created

Thu 7/20/23 4:17 PM

Modified

Fri 12/19/25 12:54 PM