About the Zoom Room Controller

If you aren’t the first instructor teaching in your Zoom Room that day, the controller is likely to be on the Share page and currently sharing the desktop locally. If left on this screen, the Zoom Room system will continue to share the desktop for viewing locally only, even if it automatically joins a scheduled meeting. If you would like to change the content that is shared or start your scheduled meeting early, tap the red Stop sharing button.

Note: Tapping on Start meeting beneath the Stop sharing button may start a new, instant meeting rather than your upcoming scheduled meeting.

The Share page shows the hardwired devices connected as well as instructions to wirelessly share content from another device using either the Zoom App or a web browser. If not already sharing the hardwired device’s content locally, one or two buttons will be displayed under the hardwired device in the list: View Locally or Share to Meeting (only shows while in a Zoom meeting).

Also available on the Share page is the volume control under the share list and access to other pages in the top, right-hand corner, including the Settings cog, which displays options available to you with the current configuration, and possibly also a remote icon to take you to the Room Controls page.

To access the Share page:

• From the Home page, tap on the blue Share Content button.
• From teh In-Meeting page, tap on the green Share Content button.

The Settings page displays the following payloads: General, Microphone, Speaker, Camera, Statistics, Help, and About.

In the General payload, you can see the Room name, the Meeting ID for the Zoom Room (disabled by default), a link to the display arrangement options, an audio echo test, the Appearance (Light, Dark, or Auto), and a button to Reboot (see the article Rebooting your Zoom Room System from the Zoom Controller).

The Microphone payload displays the current volume for the microphones, a button to start a microphone test, the microphone source, and an Advanced interface for noise suppression.

The Speaker payload displays the current volume for the speakers, a button to start a speaker test, the speaker source, and an Advanced interface for spatial audio (do not use).

The Camera payload displays the selections for the Main and Multi-camera modes. 

The Statistics payload displays information on the usage of the Zoom Room system, some of which may be helpful in troubleshooting issues; however, IT has access to see these reports.

The Help payload allows you to send crash reports to Zoom or alert IT to issues you are experiencing.

The About payload displays the software versions, Zoom’s Privacy Policy, and disclaimers for open source software utilized in this Zoom Room.

The Environment page opens up a connection to the Extron control system and will look similar to Extron touch panels you may use in other classrooms. To access the Environment page:

1. On the Zoom Controller touch panel, touch the Poly logo in the lower-right corner of the touch panel.
   1. Alternatively, swipe left from the right edge of the screen.
2. Select Environment.

From here, you can power on/off the TV displays.

Note: The Environment page may take a minute to connect to the Extron control system. As a courtesy to others, please leave the touch panel on the Environments page when you are done using the room.