Using the Technology in the Fine Arts (FA) 102 Classroom

Summary

Instructions on proper use of the Audio / Video Equipment in the FA 102 classroom.

Body

 Notice: Input source selection on the Extron touch panel is having issues; however, the PC does share through correctly. If you need to use a laptop, please use one of the wireless sharing methods. 

Description 

This classroom supports in-person, hybrid, and fully-remote teaching. Multiple content sources route through an Extron control system and then through a Poly Zoom Room system to the projector and speakers. Built-in cameras and microphones, as well as TVs for viewing remote participants, are directly connected to the Zoom Room system. You will use two touch panels in this room:
  • Extron Touch Panel--powers on/off the projector and TVs and selects which content source is active.
  • Zoom Controller (Poly)--controls volume, microphones, camera, content sharing, and other Zoom controls.
  • Share content locally and to Zoom from:
    • Classroom desktop computer (Windows)
    • Laptop via HDMI
    • Auxiliary audio cable (3.5 mm)
    • VHS/DVD Combination Player
    • 6-Disk CD Changer
    • Dual Tape Cassette Player
    • Turntable (Record Player)
    • Any wireless device with the Zoom Client app or web browsing capabilities
  • Play audio through room speakers
  • Share audio and video with Zoom participants
  • Show Zoom participants on in-room TVs
  • Zoom Meetings should be created by the instructor and submitted to CAL IT via the Zoom Rooms Calendar Entry Request form.
  • All audio, video, cameras, microphones, projector, TVs, and speakers are controlled by the Zoom Room system.
  • The Extron panel only selects the input source.
  • All wired inputs have volume defaults set.
  • To display or share any video source, you must tap Share on the Zoom Controller.
    • This is required even if you are not using Zoom.

Details

  1. Start the Room
    1. Tap on the Extron Touch Panel to wake it.
    2. (Optional) Below Projector, tap On.
      • Projector screen control switch is located on the wall to the left of the whiteboard/curtains.
    3. (Optional) Tap TV Power to turn on the TV displays.
  2. Select Your Content SourceThis determines what content is sent to the Zoom Room system.
    1. On the Extron Touch Panel, select a content source.
      • Some sources, like the PC and Laptop, present a pop-up window with the option to use that source for both audio and video or video only.
    2. (Optional) Select a Second Audio-Only Source
      • If you selected the PC or Laptop sources as video only, you can select another audio-only source (e.g. Tape Cassette, Aux).
      • This is useful if you are presenting slides and also wish to share audio from another source.
    3. (Optional) Instead of using a wired input, you can share content to the classroom wirelessly. See the article Share Content from a Laptop in a Zoom Room Classroom.
  3. Share the Content to the Displays
    1. On the Zoom Controller, tap the blue Share button.
    • If you do not tap Share, your video source will not appear on the projectors or TVs.
    • Audio-only sources selected on the Extron Touch Panel pass through to the speakers regardless.
  4. Adjust Volume
    1. Use the volume control on the Extron touch panel to adjust wired audio input volume.
    2. Use the volume control on the Zoom Controller to adjust the master volume (Zoom audio and wired content).
      • Note: Adjust the volume in small increments, lifting your finger between adjustments (the volume does not change until you lift your finger)
  1. Start the Room
    1. Tap on the Extron Touch Panel to wake it.
    2. (Optional) Below Projector, tap ON.
      • Projector screen control switch is located on the wall to the left of the whiteboard/curtains.
    3. Tap TV Power to turn on the TV displays.
  2. Start or Join Your Zoom Meeting
    1. On the Zoom Controller (Poly) touch panel, find your Zoom Meeting in the calendar list on the left.
    2. Tap on your meeting.
    3. Tap the blue Start or Join button.
    • Notes:
      • The Zoom Controller may automatically be sharing wired content when you find it. Tap Stop Sharing to return to the Home page layout with the Calendar view.
      • Your Zoom Meeting will start automatically at your class's scheduled start time.
  3. Select Your Content SourceThis determines what content is sent to the Zoom Room system.
    1. On the Extron Touch Panel, select a content source.
      • Some sources, like the PC and Laptop, present a pop-up window with the option to use that source for both audio and video or video only.
    2. (Optional) Select a Second Audio-Only Source
      • If you selected the PC or Laptop sources as video only, you can select another audio-only source (e.g. Tape Cassette, Aux).
      • This is useful if you are presenting slides and also wish to share audio from another source.
    3. (Optional) Instead of using a wired input, you can share content to the classroom wirelessly. See the article Share Content from a Laptop in a Zoom Room Classroom.
  4. Share the Content to the DisplaysNotes:
    1. On the Zoom Controller, tap the green Share button.
    • If you do not tap Share, your video source will not appear on the projectors, TVs, or to your Zoom participants/recording.
    • Audio-only sources selected on the Extron Touch Panel pass through to the speakers and Zoom Meeting regardless.
  5. Adjust Volume​​​​
    1. Use the volume control on the Extron touch panel to adjust wired audio input volume.
    2. Use the volume control on the Zoom Controller to adjust the master volume (Zoom audio and wired content).
      • Note: Adjust the volume in small increments, lifting your finger between adjustments (the volume does not change until you lift your finger)
  1. If using Zoom, end the Zoom meeting on the Zoom Controller by tapping End, then End for All.
    • Note: Your Zoom meeting will automatically end 5 minutes past your class's scheduled end time.
  2. Unplug any personal devices.
  3. If using the desktop, log out of your account.

Contact CAL IT if you need additional assistance.  

Details

Details

Article ID: 169335
Created
Thu 1/8/26 4:27 PM
Modified
Fri 1/9/26 6:22 PM

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