Zoom Activity (3): Schedule a Meeting



The Zoom activity within Moodle ISU acts like a meeting hub for your course; Instructors can schedule meetings for single events,  specific occurrences, or meetings with no fixed time. 

This Guide Will Help You to:

  • Schedule a meeting

  • Seek further assistance

Schedule a Meeting

  1. Click on the Zoom activity

  2. In the top right corner, click Schedule a New Meeting

  3. Review the following settings:


  • Topic - Enter a topic or name for your meeting. The default will be the name of course as listed in Moodle. 

  • Description - Enter in an optional meeting description.


Calendar details

  • When - Select a date and time for your meeting. You can manually enter any time and press enter to select it. For example, you can enter 15 in the minutes field to schedule a time with a 15-minute increment.

  • Duration - Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.

  • Time Zone - By default, Zoom will use the time zone set in Moodle. 

  • Recurring meeting - Check if you would like a recurring meeting (the meeting ID will remain the same for each session). This will open up additional recurrence options.

    • Recurrence - Select how often you need the meeting to recur: Daily, Weekly, Monthly, or No Fixed Time. Meetings can recur up to 50 times, so if you need more than 50 recurrences, use the No Fixed Time option.

    • The other recurrence options will depend on how often the meeting recurs. You can configure the meeting to end after a set amount of occurrences or have the recurring meeting end on a specific date.



Not recommended for regular class meetings using Zoom. Here is more information on Setting up registration for a meeting.



  • Passcode -  Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
    Note: The meeting passcode must meet complexity requirements set by your admin.

  • Waiting Room - Enable Waiting Room for the meeting.

  • Require authentication to join - Restrict access to the meeting so that only signed-in users can join.


Meeting Options

  • Video

    • Host - Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.

    • Participants - Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.

  • Audio - Allow users to call in using Telephone only, Computer Audio only, or Both.

  • Allow participants to join before start time - Allow participants to join the meeting without you or before you join. 

  • Mute participants on entry - If join before host is not enabled, mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
    Note: To mute all participants currently in a meeting, see the options to manage participants.

  • Use Personal Meeting ID (PMI) - If enabled rather than generating a random meeting id, the meeting will use your PMI. Use this feature sparingly.  

  • Automatically record meeting - Select if you want to record On the local computer or In the cloud.


Alternative Host

  • Alternative hosts - Enter the email address of another user who has an ISU licensed account, on your account to allow them to start the meeting in your absence.


Save Options

  • Save - Creates meeting session(s)
  • Cancel - Cancels the creation of meeting session(s)


Seek Further Assistance

For additional assistance please contact, ITRC at (208) 282 5880 or itrc@isu.edu.

For more information please visit, Zoom Help Center: Scheduling Meetings.


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This work was created by the Idaho State University Instructional Technology Resource Center and is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.

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Article ID: 131170
Fri 4/2/21 10:50 AM
Thu 7/28/22 11:10 AM