Zoom Activity (3): Schedule a Meeting

Description

Host

The Zoom activity within the Learning Management System acts like a meeting hub for your course; Instructors can schedule meetings for single events,  specific occurrences, or meetings with no fixed time. 

This Guide Will Help You to:

• Schedule a meeting

• Seek further assistance

Schedule a Meeting

1. Click on the Zoom activity

2. In the top right corner, click Schedule a New Meeting

3. Review the following settings:

Topic

• Topic - Enter a topic or name for your meeting. The default will be the name of course as listed in Moodle. 

• Description - Enter in an optional meeting description.

 

Calendar details

• When - Select a date and time for your meeting. You can manually enter any time and press enter to select it. For example, you can enter 15 in the minutes field to schedule a time with a 15-minute increment.

• Duration - Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.

• Time Zone - By default, Zoom will use the time zone set in Moodle. 

• Recurring meeting - Check if you would like a recurring meeting (the meeting ID will remain the same for each session). This will open up additional recurrence options.

  • Recurrence - Select how often you need the meeting to recur: Daily, Weekly, Monthly, or No Fixed Time. Meetings can recur up to 50 times, so if you need more than 50 recurrences, use the No Fixed Time option.

  • The other recurrence options will depend on how often the meeting recurs. You can configure the meeting to end after a set amount of occurrences or have the recurring meeting end on a specific date.

 

Registration

Not recommended for regular class meetings using Zoom. Here is more information on Setting up registration for a meeting.

 

Security

• Passcode -  Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
  Note: The meeting passcode must meet complexity requirements set by your admin.

• Waiting Room - Enable Waiting Room for the meeting.

• Require authentication to join - Restrict access to the meeting so that only signed-in users can join.

 

Meeting Options

• Video

  • Host - Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.

  • Participants - Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.

• Audio - Allow users to call in using Telephone only, Computer Audio only, or Both.

• Allow participants to join before start time - Allow participants to join the meeting without you or before you join. 

• Mute participants on entry - If join before host is not enabled, mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
  Note: To mute all participants currently in a meeting, see the options to manage participants.

• Use Personal Meeting ID (PMI) - If enabled rather than generating a random meeting id, the meeting will use your PMI. Use this feature sparingly.  

• Automatically record meeting - Select if you want to record On the local computer or In the cloud.

 

Alternative Host

• Alternative hosts - Enter the email address of another user who has an ISU licensed account, on your account to allow them to start the meeting in your absence.

 

Save Options

• Save - Creates meeting session(s)
• Cancel - Cancels the creation of meeting session(s)

 

Seek Further Assistance

For additional assistance please contact, ITRC at (208) 282 5880 or itrc@isu.edu.

For more information please visit, Zoom Help Center: Scheduling Meetings.

 

This work was created by the Idaho State University Instructional Technology Resource Center and is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.