Schedule Zoom Meeting with the Zoom Client

You can schedule a future one-time meeting or a future recurring meeting. There are several ways to schedule a meeting. You can invite your participants ahead of time and include the invitation on a calendar or send it out via email.

This Guide Will Help You to:

Schedule a Meeting

Sign into Zoom using a webpage:

  1. Go to
  2. Select Sign in
  3. Your Zoom profile will now open in that tab
  4. Select the Schedule a Meeting button
  5. Select your meeting settings
  6. Review the following settings:


Sign into Zoom using the Zoom client

  1. Open your Zoom client and sign in to Zoom using the SSO option (select the key symbol.)

  1. Type isu in the text box, and select Next

  2. A new browser window wil open

  3. Use your ISU credentials to sign in

  4. Click on the Schedule icon.

  5. Select your meeting settings

  6. Review the following settings:


  • Topic - Enter a topic or name for your meeting.  

  • Description - Enter an optional meeting description.

Calendar information

  • When - Select a date and time for your meeting. You can manually enter any time and press enter to select it. For example, you can enter 15 in the minutes field to schedule a time with a 15-minute increment.

  • Duration - Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.

  • Time Zone 

  • Recurring meeting - Check if you would like a recurring meeting (the meeting ID will remain the same for each session). This will open up additional recurrence options.

    • Recurrence - Select how often you need the meeting to recur: Daily, Weekly, Monthly, or No Fixed Time. Meetings can recur up to 50 times, so if you need more than 50 recurrences, use the No Fixed Time option.

    • The other recurrence options will depend on how often the meeting recurs. You can configure the meeting to end after a set amount of occurrences or have the recurring meeting end on a specific date.


Not recommended for regular class meetings using Zoom. Here is more information on Setting up registration for a meeting.


  • Passcode -  Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
    Note: The meeting passcode must meet the complexity requirements set by your admin.

  • Waiting Room - Enable Waiting Room for the meeting.

  • Require authentication to join - Restrict access to the meeting so that only signed-in users can join.

Meeting Options

  • Video
    • Host - Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.

    • Participants - Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.

  • Audio - Allow users to call in using Telephone only, Computer Audio only, or Both.

  • Allow participants to join before start time - Allow participants to join the meeting without you or before you join. 

  • Mute participants on entry - If join before host is not enabled, mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
    Note: To mute all participants currently in a meeting, see the options to manage participants.

  • Use Personal Meeting ID (PMI) - If enabled rather than generating a random meeting id, the meeting will use your PMI. Use this feature sparingly.  

  • Automatically record meeting - Select if you want to record On the local computer or In the cloud.

Alternative Host

  • Alternative hosts - Enter the email address of another user who has an ISU licensed account, on your account to allow them to start the meeting in your absence.

Save Options

  • Save - Creates meeting session(s)

  • Cancel - Deletes meeting session(s)

Seek Further Assistance

For additional assistance please contact, ITRC at (208) 282 5880 or

For more information please visit, Zoom Help Center: Scheduling Meetings.

Creative Commons License

This work was created by the Idaho State University Instructional Technology Resource Center and is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.


Article ID: 131481
Mon 4/12/21 2:29 PM
Sun 11/5/23 2:30 PM