Description:
When you join a Zoom meeting hosted by another user, you are considered an attendee. The user who scheduled the meeting or was selected as the alternative host (if the host is unable to join) will have host controls, including muting audio, using video, sharing your screen, and more.
This Guide Will Help You to:
Join a Meeting:
- Join a meeting by clicking on a Zoom link provided by the meeting host.
- Follow the prompts to download and run Zoom
- Enter the meeting ID if prompted
- Click to join the audio conference.
- When you’re in the meeting, you may click on the Start Video button to start your video.
Join Audio
Joining audio is necessary to hear the other participants in the meeting
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After joining a meeting you will be greeted with a pop up asking to “Join with Computer Audio” click this button and you will be able to hear the other participants in the meeting.
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If you close this popup or want to join the audio later all you have to do is click “Join Audio” on the bottom left.
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The window from step 1 will appear again and click “Join with Computer Audio”. You can safely close out of the popup window now.
NOTE: You can automatically join audio when joining future meetings by checking the box on the bottom left.
Mute/Unmute & Audio Settings
You can mute and unmute your microphone. The host also has the ability to mute you. If you click on the arrow next to the mute button, you will have additional options for audio settings. You can change your microphone, leave the computer audio or access the audio options.
Start Video
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You can turn your camera on or off with the Start/Stop Video button. By clicking on the arrow next to the start/stop video button, you can change webcams, access your Zoom video settings, or select a virtual background (if enabled).
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To turn off your webcam simply press the button again.
Inviting others to meetings
There are two main ways to invite others to your meeting. Via a link or a meeting ID.
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When in a meeting click on the ‘i’ with a circle around it on the top left and a popup will appear with various information. Click on the “Copy link button” and send it to someone and they can join your meeting.
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Alternatively, you can give someone the meeting link. When joining a meeting they simply input the Meeting ID and they are in your meeting.
Sharing your screen
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Click the green “Share Screen” button in the bottom middle.
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Next you will see a screen showing all your screens and applications open on your computer. This is asking what you would like to share. Simply click on the window you want to share and everyone else will be able to see it live.
Reactions
Reactions allow you to put a small symbol next to your camera temporarily to show how you feel/think about what the speaker is saying without enabling your microphone and interrupting.
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Click the “Reactions” button in the middle of the toolbar.
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A popup window will appear and the top row will be any emoticons you want to choose from, these emoticons will display temporarily next to your camera. Clicking on the three dots on the right will display the rest of the emoticons. The next two rows are for “Yes, no, speed up, slowdown, and raise hand” respectively. These are displayed permanently until you click it again.
Chat
Every Zoom meeting has a chatroom so you can chat without using your microphone and interrupting the speaker. Also useful if you're someone who doesn't have a microphone.
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Click the “Chat” button in the bottom middle of the screen.
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This will open a sidebar on the right displaying the chatroom and its history. By default any message you send will be seen by everyone. But you can click on the “To:” button near the bottom to send a message to a specific person in the meeting that they will only be able to see.
Participants
You can view all the participants in a meeting in list form. If you click on Participants, you can see who is currently in the meeting. The participants list also gives you the option to raise your hand or rename yourself. Raise Hand - notifies host and shows a prompt to simulate hand raise Rename - hover over your name to change it as it is seen in the participants list and video window
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Click the “Participants” on the bottom middle of the toolbar.
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You will see a list of participants on the right side and if their microphone is on or not.
Seek Further Assistance
For additional assistance please contact, ITRC at (208) 282 5880 or itrc@isu.edu
For more information please visit, Zoom Help Center:
This work was created by the Idaho State University Instructional Technology Resource Center and is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.