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Collaborate at ISU
Collaborate at ISU
Tags
gmail
calendar
users-guide-to-myisu
Issue / Question
What's included in Collaborate?
Where can I find something in Collaborate?
What can be stored in Collaborate?
Environment
Platform
Google
Box
Audience Affected
Students
Staff
Faculty
Resolution
Collaboration Tools Content Links
Share
Connect
Create
Store
Share
Google Drive
Store, sync, and share files with ease. Keep all your work in one place, view different file formats without buying extra software, and access your files from any device. Use in conjunction with Google Docs, Sheets, Slides, and Sites to share and create on the go.
Shared Drive
Shared Drive is a shared space where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a Shared Drive belong to the group instead of an individual. Even if members leave, the files stay exactly where they are so your group can continue to share information and get work done.
Note
: When naming your Shared Drive, try to be as specific as possible to avoid confusion and naming conflicts.
Connect
Gmail
Work faster and collaborate better with Google's powerful email features. Search for messages, organize your inbox, and build relationships with integrated chat and video calls.
Contacts
Organize, review, and merge your contacts. With Google Contacts, it’s easy to keep all your contact information in one place and reach several people simultaneously.
Calendar
Use integrated online calendars designed for teams. Keep track of important events, share your schedule, and create multiple calendars.
Google Chat
Communicate with direct messages and group conversations. Ask quick questions, collaborate in group chats, create virtual rooms for team projects, and more.
Meet
Hold video meetings with people inside or outside ISU. Join meetings on the go, virtual training classes worldwide, remote interviews, and more.
Spaces
Manage and participate in online discussions. Create mailing lists and forums, share files with team members using one address, and more.
Create
Docs
Collaborate on text documents at the same time in your browser. Write reports, create joint project proposals, keep track of meeting notes, and more.
Sheets
Collaborate on spreadsheets at the same time in your browser. Handle task lists, create project plans, analyze data with charts and filters, and more..
Slides
Collaborate on presentations at the same time in your browser. Create pitch decks, project presentations, training modules, and more.
Forms
Create and analyze surveys in your mobile or web browser. Manage event registrations, create quizzes, analyze responses, and more.
Sites
Create and collaborate on websites. Build public sites, internal project hubs, and more with easy-to-use templates.
Tasks
Create, share, and work together on notes and lists. Make to-do lists, transcribe voice memos, take photos as reminders, and more.
Store
Google Drive File Stream
You can find and open your files from Google Drive on your computer with Drive File Stream. You can save specific files and folders offline, including Shared Drives, view and organize your files in your computer’s file system without using storage space, open files on your computer, and back up and sync your files with your Mac or Windows computer.
Google Drive Mobile
You can access your Drive account on your mobile device. Your ISU Google Drive account has unlimited storage.
Box Drive
Access all your Box files directly from your desktop, taking up very little hard drive space.
(Note: Contact the IT Service Desk if you plan to access, create, or share HIPAA/PHI or Personally Identifiable Information (PII) data BEFORE installing and using Box Drive.)
Box Mobile
Note
: Contact the IT Service Desk if you plan to access, create, or share HIPAA/PHI or PII data BEFORE installing and using Box Mobile.
Data Storage Guidelines
FERPA-protected data can be stored in Google, but HIPAA-protected data and PPI (Personally Identifiable Information), such as SSN and Driver's License #s, cannot.
HIPAA (i.e., Protected Health Information) and other personally identifiable information such as SSNs, driver's license numbers, and financial account numbers can be stored in Box. Contact the IT Service Desk, who will assign someone to review your account and help set it up to store this data type.
If you have export-controlled data you wish to store and/or share, contact the ISU Export Control Officer at orexpctr@isu.edu to see if your specific data can be stored in Box.
If you need additional assistance, please Contact ITS
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Article ID:
54743
Created
Thu 5/31/18 12:09 PM
Modified
Tue 1/30/24 9:49 AM
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Check out this article I found in the Client Portal knowledge base.<br /><br /><a href="https://tigertracks.isu.edu/TDClient/1950/Portal/KB/ArticleDet?ID=54743">https://tigertracks.isu.edu/TDClient/1950/Portal/KB/ArticleDet?ID=54743</a><br /><br />Collaborate at ISU<br /><br />Simple explanations and links to instructions for the various collaboration tools available at ISU.