Technology Access After Graduation, Retirement, or Separation

 Warning: This Feature will go live for all Students, Faculty, & Staff on June 5th, 2026. If you sign up through Free Microsoft 365 Online before June 5th, please use your ISU username@isu.edu and expect your password to be synced on June 5th, 2026

Microsoft 365 resources will become unavailable to Alumni, Retirees, and those without current affiliation on June 5th, 2026. Sign up for a Free Microsoft 365 Online using a personal email address.

Resource: Transferring Your Microsoft 365 Data

If temporary access after June 5th is needed, please contact the Service Desk

Description

This article provides instructions on how to Create an account, and transfer your Google and Microsoft Data after separating from Idaho State University (ISU).

Google Workspace After Separation

Upon graduation, retiring, or attaining an alumni status by completing 24 credits, you can retain your ISU Gmail account with a 5 GB storage limit. To keep that account active, you must log in at least once every year (every 365 days) to avoid deactivation.
After graduation or separation from the university, access to Google Drive applications will be removed.
Applications include:
  • Docs
  • Sheets
  • Slides
  • 10 GB of Cloud Storage in Google Drive
You can create a personal Gmail account through Google (external link)
To transfer your data, use Google takeout (external link)

Microsoft 365 After Separation

After graduation or separation from the university, access to Microsoft 365 applications will be removed.
Applications include:
  • Word
  • Excel
  • Powerpoint
  • Teams
  • Sharepoint
  • OneDrive Cloud Storage
You can sign up for a free account through Microsoft (external link)
To transfer your data, follow these steps from Microsoft support (external link)

Tip: You can also export these files to your personal computer just by downloading them

Additional Resources

 

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