Google Storage Takeout

Issue / Question
Google Takeout is a useful tool that allows you to export and download a copy of different data saved in your Google account, such as Google Drive or Gmail content. You have the option to store this data on your computer, an external hard drive, or upload it to another third-party cloud storage service This article will provide you with step-by-step instructions on how to use Google Takeout.
 
Resolution
We suggest dividing your exports into individual requests based on the service. For instance, make one request for Gmail data, another for Drive data, etc. If one service experiences an outage or failure during the export, Takeout will terminate the export process, and you will need to restart the process again. The data export file might not encompass certain data types or reflect changes made to your data between when you request the export and when it's ready for download or viewing.

Avoid retrying the same Takeout request while awaiting completion, as it may lead to duplicated effort/data and potential confusion. Nevertheless, you can promptly submit another Takeout request for additional Google data types (Contacts, Calendars, Email, etc.). There's no need to wait for your other Google Takeout request. 

Notes: 
  • Google Takeout does not automatically delete the data you exported from your Google account. You must return to your account and manually remove any data no longer required in Google.
  • Please refer to the Google How to download your Google Data article for additional information.
  • We recommend using Google Chrome when using Google Takeout.
How to Use Google Takeout
  1. Go to Google Takeout 
  2. Sign in with your ISU email and Password (if prompted)
    • Note: If you are not prompted to sign in, confirm using your ISU account by hovering over the circle with your profile image or initials at the top right corner and ensure it displays your ISU email address.
      • If you are not using your ISU account, click on your profile image or initials at the top right corner of your browser. If you are not using your ISU account. Then, select the profile with your ISU information.
      • If your ISU profile isn't already added as another account, choose Add Another Account at the bottom of this menu and add your ISU account.
  3. Click Deselect All in the upper right corner of the Products section, as Google automatically selects services that store your data. 
  4. Select the data you want to export.
  5. Scroll and Click Next Step (bottom of page)
  6. Choose where you would like this exported to by selecting the drop-down box under Transfer to:
    • Note: Depending on your destination, specific instructions for exporting your data are provided in the drop-down menus below. We recognize that saving to Dropbox and OneDrive is a possibility, but it's important to note that ISU data should not be stored there. Because of this, we've solely provided instructions for downloading data via email and adding files to Box.

Note: Avoid retrying the same Takeout request while awaiting completion, as it may lead to duplicated effort/data and potential confusion. Nevertheless, you can promptly submit another Takeout request for additional Google data types (Contacts, Calendars, Email, etc.). There's no need to wait for your other Google Takeout request.

After completing the Google Takeout Request above, please select how you would like the data transferred below.
Download Link Via Email
Add to Box

ISU Box is a data storage solution available for ISU employees. If you don't have access to Box, we strongly recommend considering alternative backup options.

  1. Click Add to Box under Transfer to:
  2. Locate Frequency and select how often you would like to export this information.
  3. Under File Type & Size, you can customize your export's file type and size.
    • Note: By default, the settings are .ZIP format and a size limit of 2GB
  4. Select Link Accounts and Create Export (bottom right)
  5. Sign in to your Box account when prompted.
  6. Select the Grant access to Box in the Box window that asks if Google Download Your Data can access your information,
  7. Google will begin the export process. 
    • Note: This may take hours or even days to complete
  8. You will receive an email from Google Takeout titled ‘Your Google Data has been exported’ once the process has been completed. 
  9. Open this email and select View in Box.
  10. Sign in to Box
    • Note: Your data will be in a Google Download Your Data folder after signing in.

To ensure a proper export, it is crucial to compare your Google Takeout data with the original data still present in your Google account. If Takeout fails or any data is missing, you should consider retrying the Takeout process or manually downloading your files/folders from Drive to your desktop. Alternatively, you can manually export your Google Calendars and Contacts and transfer your Photos to a personal Google account. These options can help you retrieve your data in case of any issues with Google Takeout.

 If you need additional assistance, please Contact ITS  

Details

Article ID: 156991
Created
Thu 2/8/24 11:44 AM
Modified
Wed 2/21/24 11:40 AM

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