Using the Technology in Liberal Arts (LA) 324

Description 

These classrooms (listed as tags below the title of this article) support in-person, hybrid, and fully-remote teaching. Multiple content sources route through an Extron control system and then through a Poly Zoom Room system to the displays and speakers. Built-in cameras and microphones, as well as TV displays and an extra monitor on the podium for viewing remote participants, are directly connected to the Zoom Room system.
 
You will use two touch panels in this room.
  • The Extron Touch Panel: powers on/off the projector and TV displays, selects which content source is active, and controls the volume of the selected source.
  • The Zoom Controller (Poly): controls the master volume, microphones, camera, content sharing, and other Zoom meeting controls.
What This Room Can Do
  • Share content locally and to Zoom from:
    • The Dedicated Instructor PC,
    • A Laptop or device you bring (BYOD) via the HDMI cable,
    • The wall-mounted SMART MX Board,
    • The Document Camera (via the Instructor PC),
    • Or, any wireless device with the Zoom Client app or web browsing capabilities.
  • Play audio through room speakers.
  • Share audio and video with Zoom participants.
  • Show Zoom participants on the TVs and secondary podium monitor.
Important Things to Know First
  • Zoom Meetings should be created by the instructor and submitted to CAL IT via the Zoom Rooms Calendar Entry Request form.
  • All content routes through the Zoom Room system and then to the room's displays and speakers.
  • The Extron touch panel only selects the input source fed into the Zoom Room system.
  • To display or share any content source, you must tap Share on the Zoom Controller.
    • This is required even if you are not using Zoom.
  • The room's cameras and microphones are a part of and connected only to the Zoom Room system (device mode on the Zoom Room is not supported at this time).

Details

Table of Contents
  1. Start the Room
  2. Start or Join Your Zoom Meeting
  3. Select Your Content Source
  4. Share Content to the Display and Zoom 
  5. Adjust Volume
  6. Resources
1. Start the Room
  1. Tap on the Extron Touch Panel to wake it.
  2. Tap TV Power to turn on the TV displays.
  3. If using the Projector as the Content Display:
    1. Under Projector on the Extron Touch Panel, tap On.
    2. Under Screen, tap Down.
      • Note: Only tap down once. The screen will automatically stop lowering; however, tapping Down a second time will make it lower too far. If this happens, tap Up once.
  4. If using the SMART MX Board as the Content Display, wake the SMART Board
  5. (Optional) Power on the Instructor PC.
2. Start or Join Your Zoom Meeting
  1. On the Zoom Controller, find your Zoom Meeting in the calendar list on the left.
  2. Tap on your course/meeting name.
  3. Tap the blue Start or Join button.

Notes:

  • The Zoom Controller may automatically be sharing wired content when you find it. Tap Stop Sharing to return to the Home page layout with the calendar view.
  • Your Zoom Meeting will start automatically at your class's scheduled start time, and end automatically five minutes past your scheduled end time.
3. Select Your Content Source

On the Extron Touch Panel, select a content source. This determines what content is sent to the Zoom Room system.

Note: You may optionally share content to the classroom wirelessly. See the article Share Content from a Laptop in a Zoom Room Classroom for more.

4. Share the Content to the Display and Zoom

On the Zoom Controller, tap the blue or green Share button.

Notes: If you do not tap Share, your video source will not appear on the displays or to your Zoom participants/recording.

5. Adjust Volume
  1. First adjust volume on the content source (i.e. the Desktop PC or your laptop).
  2. Use the volume control on the Extron Touch Panel to further adjust wired audio input volume.
  3. Use the volume control on the Zoom Controller to adjust the master volume (Zoom audio and wired content).

Note: Adjust the volume on the Zoom Controller in small increments, lifting your finger between adjustments (the volume does not change until you lift your finger).

Resources
Resources listed in the article steps:

More related resources:

  • Zoom Room Classrooms - A category for all TigerTracks Knowledge Base articles related to Zoom Room Classrooms supported by CAL IT Support.
  • Troubleshooting Common Issues - A category for all articles related to troubleshooting Zoom Room Classrooms, which you can try yourself.
  • For all articles relevant to your classroom, click on your classroom's tag under the title of this article.
Print Article