Workshop Activity (2): The Setup Phase - Creating a Workshop [Faculty]


Workshops are an assignment with a peer assessment component. A typical workshop is a long-term activity and can take up to several days or even weeks to complete. The workshop workflow is divided into five phases. You will manually move the workshop from phase to phase when you are ready to move on.

This Guide Will Help You to:

  • Create a new workshop activity

  • Modify the edit settings

  • Seek further assistance

Create a new workshop activity

  1. Toggle editing on.

Toggle switch for edit mode

  1. Locate the week or section in which you wish to add the new assignment

  2. Select Add an activity or resource

Selection button to add an activity or resource in Moodle.

  1. Select Workshop icon

Pointing to the Workshop activity within the list of activities and resources.

For more information see, Adding an Activity in Moodle ISU [Faculty]

Modify the edit settings


  1. In the Workshop name text box, Type the Workshop name. (this field is required)

  2. In the Description field, Type instructions or reminders for your students.

Edit Settings, General section

  1. If you would like this description displayed on the course page, Check Display description on course page.

  2. Use the Additional files filepicker to upload handouts, instructions, or examples.


Grading Settings

  1. From the Grading strategy drop-down menu, Select which grading method you would like to use.

    • Accumulative grading: Grades and comments are given for specific aspects of the work.

    • Comments: Only comments are given during the assessment phase. No grade is given.

    • Number of errors: Comments can be given and a checklist of yes/no is given as a grade regarding specific assertions to be considered during the assignment.

    • Rubric: A rubric with specific grading requirements set by you (the instructor) is used to assign a grade.

  2. From the first Grade for submission drop-down menu, Select the maximum grade for the student’s own submission grade.

  3. From the second Grade for submission drop-down menu, Select the gradebook category where the grade should be placed in the gradebook. If you do not use categories in your gradebook, leave as Not categorized.


  1. From the first Grade for assessment drop-down menu, Select the maximum grade for how well the student assesses others.

  2. From the second Grade for assessment drop-down menu, Select the gradebook category where the grade should be placed in the gradebook. If you do not use categories in your gradebook, leave as Not categorized.


For more information, see Grading settings

Submission Settings

  1. In the Instructions for submission text field, Type detailed instructions to the students for submitting their work. These instructions will be shown to the the students at the beginning of the Submission Phase.

Edit Settings, Submission Settings section

  1. From the Maximum number of submission attachments drop-down menu, Select the number of files the student may need to submit.

  2. From the Maximum submission attachment size drop-down menu, Select the maximum size of an individual file to be uploaded. Common file types include: .doc, .pdf, .pptx.

Note: 1 MB is generally more than sufficient for most word documents.  If your students are turning in files that include pictures (i.e., Magazine layouts, PowerPoint files) you will want to increase the file size as well as discuss how to compress images.

  1. To allow students to submit work after the submission deadline, Check the Allow submissions after deadline check box.

Assessment Settings

Edit Settings, Assessment Settings section

  1. In the Instructions for assessment text field, Type instructions to the students for assessing their peers’ work. These instructions will be shown to the the students at the beginning of the Assessment Phase.

  2. To allow students to assess their own submission and receive a grade, Check the Students may assess their own work check box.


Edit Settings, Feedback section

  1. Overall feedback mode - provides a text field at the bottom of the assessment form. Reviewers can put the overall assessment of the submission there or provide additional explanations of their assessment.

    • Disabled - an Overall Feedback text box does not appear

    • Enabled and optional - an Overall Feedback text box is visible but is not required

    • Enabled and required - an Overall Feedback text box is visible and also required.

  2. Maximum number of overall feedback attachments - limits the number of attachments the reviewer can attach. Common file types include: .doc, .pdf, .pptx.

  3. Maximum overall feedback attachment size - limits the size of the attachment files.

  4. Conclusion - displays a text to all participants at the end of the activity.

Example submissions

  1. Use examples - Allows the user to assess examples without it being counted for a grade.

Note: These examples are provided by the instructor.

  1. The Mode of examples assessment drop-down menu provides three options:

    • Assessment of example submission is voluntary

    • Examples must be assessed before own submission

    • Examples are available after own submission and must be assessed before peer assessment

Edit Settings, Example Submissions section

For more information on Example submissions see, Workshop Activity: The Setup Phase - Using Examples [Faculty]


You can choose a custom open/end date for both the submission and assessment phase.

  1. Check the Enable text box for each custom date.

  2. Choose a desired date for the following:

    • Open for submissions from

    • Submissions deadline

    • Open for assessment from

    • Deadline for assessment

  3. Check the Switch to the next phase after the submission deadline option to enable that option

Edit Settings, Availability section
Common Module Settings

Choose whether to Show or Hide the Page (default is Show)

For more information see, Common module settings

Restrict access

For more information see, Restrict access

Activity completion

For more information see, Activity completion

Saving the Workshop

  • Click Save and display to view the workshop.  

  • Click Save and return to course to be taken back to the main course page.

  • Click Cancel to delete the workshop.

Warning: Please note that, while you are saving the settings of the workshop, you have not yet completed the Setup Phase. Based on some of the criteria selected in creating the workshop, you will have a list of items that will need to be completed. 

Workshop Setup Phase

Note: Your next step will be to edit the Assessment Form, Workshop Activity: The Setup Phase - Editing the Assessment Forms [Faculty]

Seek Further Assistance

The following are additional workshop guides, for more information about each phase, see:

For additional assistance, please contact the ITRC at (208) 282-5880 or

For more information, please visit

Creative Commons License
This work was created by the Idaho State University Instructional Technology Resource Center and is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License


Article ID: 50682
Wed 3/21/18 9:13 AM
Wed 11/15/23 2:00 PM

Related Articles (7)

Workshops are generally long-term activities with the capability for peer assessment within the assignment.
Once you have created a workshop, you will need to edit the Assessment Form. There are four different assessment forms that can be used within the workshop. Once you have selected a specific assessment type, you will be taken to this form to edit the specific grading criteria.
If you selected Use Examples during the creation of your workshop you will need to prepare the example submissions to complete the Setup Phase. The Example submission is initially a practice paper that students will asses in addition to a classmates submission. There are many options in creating a workshop.
During the Submission Phase, students will submit their work according to the instructions and criteria established in the Setup Phase and instructors will allocate the submissions for peer review.  Before moving to the Submission Phase, make sure all the settings are correct. There are many options for creating a workshop.
During the Assessment Phase, submissions will be assessed using the Assessment form created during the Setup Phase.
During the Grading Evaluation Phase, students can no longer modify their submissions or their assessments. The instructor can use the grading evaluation tools to calculate final grades, manually override grades, provide feedback for authors and reviewers and select example submissions to be published for all students to view after the workshop is closed.
During the Closed Phase, the calculated grades will be pushed to the gradebook. Students will also be able to see their submissions, their assessments and the published submissions.