Workshop Activity (1): The Five Phases [Faculty]


Workshops are generally long-term activities with the capability for peer assessment within the assignment. The workshop workflow is divided into five phases.

Note: You will manually move the workshop from phase to phase when you are ready to move on, the exception being from the Submission Phase to the Assessment Phase.

This is a diverse and in-depth tool, if you have any question about the workshop, contact the ITRC for additional assistance.

This Guide Will Help You to:

  • Understand the Five Workshop Phases

  • Move to the next phase

  • Seek further assistance

Understanding the Five Workshop Phases

  1. The Setup Phase will be used to create the workshop, determine the grading strategy, and set up the assessment forms.

  2. The Submission Phase will allow students to submit their work during this time frame. A specific time window to allow submission can be set.

    • Once the instructor has moved to the Assessment Phase, no other submission can be accepted

  3. The Assessment Phase is where peers assess the submissions allocated to them for review. You can set a specific window of time for peer assessments.

  4. The Grading Evaluation Phase allows the instructor to review all the peer assessments, override grades as appropriate, and indicate submissions that will be published in the Closed Phase.

  5. The Closed Phase will calculate grades and push them into the gradebook.

    • Students can view their submission, the assessments for their submission, and any published submissions.

How to Move to the Next Phase

After you have created the Workshop, selecting it will now direct you to the Workshop Planner where you will manually control the progress throughout the workshop. 

The Workshop planner will display all 5 phases, with a checklist of tasks underneath each phase. These are the criteria that must be met before moving onto the next phase. Completed tasks are indicated by a green check mark. You can click on each task in order to complete the necessary information. 

Although it is possible to move to the next phase without completing the tasks, this will often cause more issues. It is always recommended that you first complete all the tasks.

Workshop Setup Phase

To move to the next phase, you will click the radio button above the next phase.

Workshop Assessment Phase

The Exception

You can set a specific time for the Submission phase to automatically progress to the Assessment phase. This is the only instance where progress can be autonomous. 

  1. In the Activity block, select Workshop and then select the specific Workshop you'd like to edit.

  2. Select the Edit tab in the top menu

  1. Scroll down to the Availability section

  2. Set the times for the Submission Phase in Open for submissions from and Submissions deadline options

  3. Check the Switch to the next phase after submissions deadline check box.

Availability section

  1. Set the time for the Assessment phase in Open for assessment from and Deadline for assessment


Seek Further Assistance

The following are additional workshop guides, for more information about each phase, see:

For additional assistance please contact, ITRC at (208) 282 5880 or

For more information please visit,

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Article ID: 50681
Wed 3/21/18 9:12 AM
Wed 11/15/23 1:44 PM

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Workshops are an assignment with a peer assessment component. A typical workshop is a long-term activity and can take up to several days or even weeks to complete. The workshop workflow is divided into five phases. You will manually move the workshop from phase to phase when you are ready to move on.
Once you have created a workshop, you will need to edit the Assessment Form. There are four different assessment forms that can be used within the workshop. Once you have selected a specific assessment type, you will be taken to this form to edit the specific grading criteria.
If you selected Use Examples during the creation of your workshop you will need to prepare the example submissions to complete the Setup Phase. The Example submission is initially a practice paper that students will asses in addition to a classmates submission. There are many options in creating a workshop.
During the Submission Phase, students will submit their work according to the instructions and criteria established in the Setup Phase and instructors will allocate the submissions for peer review.  Before moving to the Submission Phase, make sure all the settings are correct. There are many options for creating a workshop.
During the Assessment Phase, submissions will be assessed using the Assessment form created during the Setup Phase.
During the Grading Evaluation Phase, students can no longer modify their submissions or their assessments. The instructor can use the grading evaluation tools to calculate final grades, manually override grades, provide feedback for authors and reviewers and select example submissions to be published for all students to view after the workshop is closed.
During the Closed Phase, the calculated grades will be pushed to the gradebook. Students will also be able to see their submissions, their assessments and the published submissions.